General Principles and Regulations

AIM

1. These regulations outline the general guidelines for the administration of the dormitories.

ADMINISTRATIVE BODIES

2. The administrative bodies in charge of the dormitories are:

a) The Dormitories Executive Committee, and

b) The Dormitories Administration

DORMITORIES EXECUTIVE COMMITTEE

3. The Executive Committee is composed of:

• The Vice Rector for Student Affairs,
• The Dormitories Administrator,
• Two representatives selected from the Managers of the Dormitories: one from the women's dormitories, and one from the men's dormitories, and
• Three members of the University academic staff, appointed by the Rector.

The Vice Rector for Student Affairs is the Chairman of the Committee. The Committee makes the decisions regarding the administration, supervision, maintenance and improvement of the Dormitories, determines the general rules and principles to be observed, and evaluates the complaints and suggestions submitted to the Committee. The Committee meets once a month during the academic year and, in extraordinary cases, upon the request of the Chairman or the Dormitories Administrator.

The President of the Student Council or another student representative shall attend meetings of the Committee at least twice a year, with the right to vote, upon the invitation of the Chairman

DORMITORIES ADMINISTRATION

4. The Dormitories Administrator is in charge of the overall day-to-day administration. He is responsible for planning and defining the procedures and principles to be followed in the administration, organization, maintenance and further improvement of the Dormitories, and submitting such procedures and principles to the Executive Committee for consideration and approval. As the Committee Secretary, the Manager prepares the agenda of the Committee meetings and implements decisions made by the Committee.

The functions of the Dormitories Administration include: assigning rooms to students, keeping records, working towards meeting the students' social and cultural needs, taking the necessary measures to maintain discipline on the premises, supervising the service personnel, and ensuring the appropriate use and maintenance of the Dormitories.

The Dormitories Administrator has the authority to penalize disobedient students with "Temporary Removals" from the Dormitories for up to a five day period.

ADMISSION AND RESIDENCE

5. Students who have registered at Bilkent University should apply to the Office of the Dormitories Administrator as part of the dormitory admission procedures and within the specified period.

6. Additional regulations to be observed in the placement of international students in the Dormitories are specified by the Rector's Office.

7. Admittance of students prosecuted, arrested or convicted in the past, is referred to the Rector's Office for consideration.

8. Students violating order and discipline on the premises or committing an action specified as an offence in the Rules and Regulations of the Dormitories will be punished, according to the degree of the offensive act in question, with a "Warning" by the Dormitories Administrators, a "Reproval" by the Dormitories Administrator, or with "Temporary Removal" and "Dismissal" by the Dormitories Executive Committee.

9.1. A "Warning" may be incurred by the following actions and behaviour (In cases of similar wording in Articles

9.1.and 9.2., the differentiation between the action described will be made according to the degree of the

seriousness of the action):

1. acting in violation of the rules, regulations and norms of behaviour that the students are expected to observe;
2. behaving in a rude, uncivil or aggressive manner towards others; including the administrative and service personnel of the Dormitories;
3. not keeping the premises clean and tidy;
4. disturbing others by making excessive noise, or playing loud music on radios, music systems, etc.;
5. failing without a valid excuse, to respond on time to requests for explanation, written or otherwise, made by the Managers and other personnel in charge;
6. not observing the points listed on the "Dormitories Consent Form" signed on admission.

1. deliberately violating or disregarding the rules, regulations and norms of behavior that dormitory residents are expected to observe;
2. writing, drawing or affixing notices or similar material on, or causing any other damage to the walls, doors, furniture and equipment on the premises; removing, writing on or drawing on the notices posted by the Administration or with the approval of the Administration.
3. refusing to give information requested by the officials of the Dormitories, or giving misleading or incomplete information;
4. not observing the points listed on the "Dormitories Regulations Form" signed on admission.

10. Students penalized by a "Dismissal" are not allowed to reside in the Dormitories during the specified period.

11. A "Temporary Removal" from the University may be incurred as a result of the following acts:

1. keeping or using firearms, explosives, or any other dangerous items;
2. gambling or keeping items used for gambling on the premises;
3. using or bringing onto the premises narcotic drugs or tranquilizers;
4. fighting;
5. stealing;
6. keeping or consuming alcoholic drinks on the premises, or returning to the premises while intoxicated;
7. engaging in activities that might result in the disruption of order and discipline on the premises;
8. damaging the equipment, property and installations of the Dormitories;
9. giving misleading or incomplete information to the Administration;
10. providing, or helping others provide non-residents with accommodation in the Dormitories;
11. interfering with the duties of the administrative personnel, and/or disregarding their warnings;
12. behaving in a rude, immoral, or inappropriate way, apart from what has been stated above;
13. ignoring the rules and regulations stipulated by the Dormitories Administration or the other administrative bodies of the University.
14. lending and thus enabling the misusal of his/her personal Bilkent University Student ID or Dormitory ID cards,
15. intruding without official permission into the areas designated for opposite-sex’s use.

12. The Rector of the University is authorized to refuse admittance to or request the dismissal of students whose residence in the Dormitories is regarded as objectionable by the regional authorities for security reasons.

13. Students may submit a written objection to the Rector's Office concerning "Temporary Removal" and "Dismissal" penalties within five days of the date of the decision of the Dormitories Executive Committee. However, a penalized student is not allowed to stay in the Dormitories pending receipt of the result of such application.

14. Students who are removed or dismissed from the Dormitories must return their Dormitories ID cards to the Dormitories Administration.

FEES

15. Fees for the Dormitories are updated every year according to current costs of living.

16. Fees are paid in two installments: during the registration periods for the Fall and Spring Semesters. In cases of late registration, students pay: the full semester fee if they register before the end of the first month following the opening date of the semester; 75% of the semester fee if they register before the end of the second month; and half of the semester fee thereafter.

17. For non-resident students and guests wishing to stay in the Dormitories during the summer recess and semester breaks, fees are determined anew for each academic year.

18. Other students are admitted to replace those residents who fail to return to the Dormitories for renewal of registration without informing the Administration.

19. Students wishing to leave the Dormitories are reimbursed: 75% of the semester fee if they leave before the end of the second week of classes; and 50% if they leave before the end of the fourth week. Fees are not refundable after the fourth week.

20. No refunds are made to students who are penalized by "Temporary Removal" or "Dismissal".

MISCELLANEOUS

21. A deposit fee is collected from each registered student upon check-in, to be kept throughout his/her residence in the dormitories, earning interest. This deposit amount is fully reimbursed to those leaving the dormitories without causing any harm or damage.

22. To compensate any damage they cause to Dormitories property, students pay the current cost of the item(s) in question. In case of damage to property used in common by two or more students, the cost will be divided among those students if the responsible person(s) cannot be ascertained.

23. Residents of the Dormitories are responsible for all the furniture and items they have received from the Dormitories Administration.

24. For security reasons, the Dormitories Administration reserves the right to search the rooms and belongings of the residents as necessary.

25. Under extraordinary circumstances, the Rector reserves the right to close the Dormitories at his own initiative or upon the recommendation of the Dormitories Executive Committee.

26. In cases of dispute or in regard to matters not mentioned herein, the relevant articles of the "Disciplinary Regulations for Students of Higher Educational Institutions" issued as per Higher Education Law Nr. 2547 will be referred to.

The Dormitories Consent Form