ERASMUS STUDENTS' SELECTION PROCESS for 2008-09

• Announcement of the Exchange Program (LLP/Erasmus)
  
• List of Partner Institutions (with reference to Bilateral Agreements)
• Number of Students (slots)
• Grant distribution according to destination
  
  

  Category	Country	Erasmus Grant per Month
  I	Latvia, Lithuania, Poland, Hungary, G.A.S Cyprus, Estonia, Bulgaria, Romania	300 Euro
  II	Slovak Republic, Czeck Republic, Slovenia, Portugal, Greece, Malta	400 Euro
  III	The Netharlands, Luxembourg, Italy, Spain, Belgium, France, Germany, Austria	500 Euro
  IV	Finland, Denmark, Sweden, Ireland, United Kingdom	600 Euro

• Application Requirements
  
• CGPA of at least 2.80/4.00
• Applicants must be at least in their second year (for undergraduate students)
• Applicants must submit; (Application Form, CV and Statement of Purpose)

• Evaluation of Applicants
  
  Language Skills Assessment: Subcommittee worked out a methodology for assigning quantitative scores to the language skills of applicants based on their COPE scores (many of our students have had the COPE exam) and the grades achieved in ENG 101 and ENG 102. 50% of the total assessment is based on the CGPA, and a simple formula to compute the % score from the value of the CGPA is provided for university-wide use. 20% comes from the COPE grade ( on of A, B or C), and the balance comes from ENG101 (15%) and ENG 102 (15%) Formulas to convert the grades into percentages is provided for all the assessment components.
  
  With this approach the total percentage point an applicant is entitled can be objectively computed by anyone, even by the student, in a transparent manner. The total percentage points will be used to rank the applicants within each department.
  The final selection will be on the availability of Erasmus funds from the top downwards of the ranked list of applicants.
  
  
• CGPA (50 %)

Based on the CGPA according to the following mapping:

CGPA	Percentage
4.00	50
3.80	46
3.60	42
3.40	38
3.20	34
3.00	30
2.80*	26

CGPA=2.80 is the minimum to apply for participation in exchange.

General Formula for any CGPA: P_CGPA=20*(CGPA-1.5)

• Level of English (%50)
  
  1. COPE EXAMINATION GRADE ( A or B or C only): 20% Max.
  
  

  GRADE	Percentage
  A	20
  B	15
  C	10

  
  
  2. ENG 101 AND ENG 102 GRADES : 15% Max. FOR EACH COURSE
  
  

  GRADE	QP **	%
  A	4.00	15
  A-	3.70	13.5
  B+	3.30	11.5
  B	3.00	10
  B-	2.70	8.5
  C+	2.30	6.5
  C	2.00	5.0
  C-	1.70	3.5
  D+	1.30	1.5
  D	1.00	0

  
  **QP: QUALITY POINTS
  
  General Formula for Percentage Points: P_ENG101=5*(QP-1) / P_ENG102=5*(QP-1)
  

• Selected Erasmus Students
  
  
• Departmental Exchange Coordinators will announce the results of the selection process and send the following documents to OIEP by March 7, 2008.
• Application Forms for all applicants
• Ranking Sheet (Student Mobility Forms) - including all the applicants
  
  
• Office of International Exchange Programs will submit 2008-2009 Erasmus Budget Proposal for Bilkent University to Turkish National Agency by March 14, 2008. - Please note that, 2008-2009 budgets will be announced in August 2008 by National Agency.
  
  
• Departmental Exchange Coordinators will nominate their erasmus outgoing students to the host institution.
  
  
• Office of International Exchange Programs will hold 3 meetings with Erasmus Outgoing Students in April and May;
• 1st Meeting / early April:
  • Grant Distribution
  • Application Process to the Host Institution
  • Students responsiblities to Bilkent University & National Agency
    
    
• 2nd Meeting / mid April:
  • New Eramus Students and Ex-Erasmus Students
    
    
• 3rd Meeting / early May:
  • Turkish Foreign Policy