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CHECKLIST FOR ERASMUS STUDENTS

 
 

- Before you go:

Visit the web page of the host university and learn the application deadline and procedures.

Contact your Departmental Exchange Coordinator; make sure he/she nominated you to the host university.

Participate to the Orientation Program the OISEP organizes.

Apply for a passport or extend it.
 
Apply to the host university before the application deadline.

Prepare 3 original copies of your Learning Agreement (Latest two months prior to your travel)

Submit one copy of your Learning Agreement to OISEP, send one copy to the host university for their    signature, keep one copy with yourself.

After receiving the signed Learning Agreement from the host university submit a copy to OISEP before you leave for Erasmus.

Prepare 3 original copies of your Pre-approval form.  (Latest two months prior to your travel)

Submit one copy of your Pre-approval form to OISEP, one to your Departmental Exchange Coordinator and keep one with yourself.

As soon as you receive your Acceptance Letter from the host university submit a copy to OISEP. Latest two months prior to your travel).

Get an Extended Health and Travel Insurance, submit one copy to OISEP. (Latest two months prior to your travel.)

Apply for an Erasmus Student Visa. (As soon as you receive your acceptance letter)

Open a EURO bank account at any Yapı Kredi Bank Branch, email the IBAN number and Branch name to OISEP. (Latest two months prior to your travel.)

Sign the Erasmus Grant Agreement with OISEP. (Latest 45 days prior to your travel.)

Take the Online Linguistic Support (OLS) exam 1st step. (After you sign the Erasmus Grant Agreement the exam will be sent to your Bilkent email)

 

- While you are there:


If you have to make any changes to your approved Learning Agreement, contact your Departmental Exchange Coordinator at Bilkent University and get his/her approval for your new course selection.

As soon as you complete the course registrations update your Learning Agreement and get it signed. Do not forget to bring the original back with you to submit to OISEP.

If you have made any changes to your Learning Agreement, update your pre-approval form as well, get it signed by your Departmental Exchange Coordinator at Bilkent University and email a copy to OISEP.

Before you leave the host university, print the Official Dates form, from the following webpage, get it signed,  and submit the original to OISEP upon your return. http://www.bilkent.edu.tr/bilkent/admission/outgoing_exchange/selected_students.html

If you are assigned an OLS course follow it online

Make the necessary arrangements for your transcript to be sent to OISEP.

Take the OLS Exam 2nd stage.

 

- Upon your Return:


Submit your Learning Agreement to OISEP.(For Fall Semester February 29th, for Spring Semester August 1st )

Submit your Pre-approval form to OISEP.(For Fall Semester February 29th, for Spring Semester August 1st )

Submit the original copy of the Official Dates Form to OISEP. Your grant amounts will be re-calculated according to this document and your passport photocopies. (For Fall Semester February 29th, for Spring Semester August 1st

Submit the photocopies of the information page and the pages that hold the entrance and exit stamps of passport to OISEP. (For Fall Semester February 29th, for Spring Semester August 1st )

Submit your original transcript to OISEP unopened. (For Fall Semester February 29th, for Spring Semester August 1st )

After you submit all these documents, the European Commission will send a Participation Report to your Bilkent email. Fill out the form and submit it online. (For Fall Semester February 29th, for Spring Semester August 1st )